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01371 872379 | The Hazels, Great Dunmow, Essex | Contact@thedunmowclub.com

The annual membership period runs from January 1st to December 31st


Membership renewals are carried out from January 1st until January 31st. The Annual Member ship fee is £20.00 and the initial joining fee is an additional £50.00 Renewals will be carried out every day over the month of January and will be done in two shifts.




ANY RENEWALS CARRIED OUT AFTER JAN 31 WILL INCUR THE FULL JOINING FEE (£50.00)

Membership criteria


1. Membership of the Club shall be open to men over the age of 18 years


2. Candidates for membership shall be proposed by a member of 12 months standing, who from personal knowledge, is able to vouch for their respectability and fitness to become a member.


3. The name and address of the candidate, with the names of his proposer and seconder shall be posted in the club, and shall be exhibited at least 7 days before his name is to be submitted to the committee for election.


4. The candidate will be sent a letter inviting him to attend an interview. On the evening of the interview the candidate shall produce the letter to the bar staff and will then be given instruction on where to attend the meeting.


5. At the meeting the candidate will be asked some questions by the members of the committee. Candidates are advised to answer the questions truthfully as failure to do so could result in membership being terminated. Details of the club facilities will be explained along with the car park rules.


6. If accepted the candidate will receive a letter of acceptance along with a form requesting some further details. The candidate is to produce the letter and form to the bar staff or a committee member and upon payment of the membership and joining fee, he will receive a membership card and a car park permit. He will be welcomed to the Club as a new member.


Management Committee April 2019 - April 2020 - as elected at the AGM


Peter Hepworth ( President)

Julian Taylor, Andrew Bullock, Hubert Rolph ( Trustees)

Jay Sayer  (Chairman)



Terry Heath

Graham Romain

Jay Sayer

Harry Ellis

Justin Ellis

Simon Gypps

Mick Miller

Richard Ward



Officers

Trevor Bashford (Treasurer)

Graham Haslam ( Secretary)

Sport - TBA

Entertainment - Jay Sayer (website liaison)

Maintenance - TBA

Events - TBA

Bar & Finance - All

{  Committee  } {  Criteria  } {  Rules  }

RULES OF THE DUNMOW CLUB


Registered under the Friendly Societies Acts

1974


Register No. 232W


ALL PREVIOUS RULES RESCINDED



RULES


1. NAME AND CONSTITUTION

The Society is a Working Men's Club. lt shall be called "The Dunmow Club", and is

 thereinafter referred to as "The Club"

2. REGISTERED OFFICE

(1) The Registered office of the Club shall be "The Hazels", High Street, Dunmow, Essex, CM6 1AH

(2) ln the event of any change in the situation of the registered office, notice of such

Change shall be sent to the Registry of Friendly societies within 14 days thereafter in the form prescribed by the Treasury Regulations.

3. OBJECTS

The Club is non-sectarian, non-political, and is established for “the purpose of providing for working men, the means of social intercourse, mutual helpfulness, mental and moral improvement and rational recreation.

4. APPLICATION OF FUNDS

All monies received on account of contributions, sales of rules, or otherwise, and interest on investments, shall be applied in carrying out the objects of the Club, according to the rules thereof.

5. INVESTMENT OF FUNDS

(1) So much of the funds of the Club as may not be wanted for immediate use, or to

meet the usual accruing liabilities, shall, with the consent of the Committee, or a majority of the members of the Club present and entitled to vote in General Meeting, be invested by The Trustees of the Club in any of the following ways, namely:-

In any UK Bank, or in Public Funds, or in the purchase of land, or in the erection or

alteration of offices, or other buildings thereon as after mentioned, or in any lawfully authorised trust funds.

(2) The Trustees, with the consent of a special general meeting of the Club, called for the purpose, may accept by way of gift or purchase, or take on lease any land, and may sell, exchange, mortgage, lease, or build upon that land (with power to pull down buildings and again rebuild), and a purchaser, assignee, mortgagee, or tenant, shall not be bound to enquire as to the authority for any sale, exchange, mortgage or lease by the Trustees and the receipt of the Trustees shall be a discharge for all monies arising from or in connection with such sale, exchange, mortgage or lease.

6. MEMBERSHIP

(1) Membership of the club shall be open to men over the age of l8 years.

(2) Candidates for membership shall be proposed and seconded by two members of

at least 12 months standing who, from personal knowledge are able to vouch for their

respectability and fitness to become members.

(3) The name and address of the candidate, with the names of his proposer and seconder shall be posted in the Club, and shall be there exhibited at least 7 days before the day on which his name is to be submitted to the Committee for election.

(a) The election shall be determined by the Committee or Sub-Committee following

An in interview appointed for that purpose. Voting shall be by a show of hands unless a ballot is asked for.

7. SUBSCRIPTIONS.

(1) Every member of the Club shall pay an annual subscription determined by the

Club Members at an Annual or Special General meeting: payable in advance on the first day January in every year.  A member with 30 years continuous membership shall be exempt from payment of subscriptions.

(2) Every candidate proposed for membership shall pay an entrance fee determined

by the Club Membership at an Annual or Special General Meeting in addition to his annual subscription. New members may pay a reduced pro rata Membership Subscription (rounded to the nearest whole pound) if they are elected after the30thJune

(3) The payments under this rule shall be subject to review in the event of changes in the rate of Value Added Tax.

(4) Any member failing to pay his subscription by 3lst January shall cease to be a member. The Committee shall have power in cases of distress arising out of illness, or un-employment to allow a member further time for payment.

8. DISQUALIFICATION AND FORFEITURES OF MEMBERSHIP AND RESIGNATIONS.

 The Committee shall have power to reprimand, suspend, or expel any member whose conduct, in their opinion, renders him unfit for membership of the. Club but no member shall be expelled without being summoned before the Committee to explain his conduct.  Any officer of The Club is however empowered to order the withdrawal of any member being guilty of drunkenness, bad language or other serious misconduct, and the matter shall be dealt with by the Committee of Management at the next meeting. A member may resign from the club, by giving written notice to the Secretary and the notice must be accompanied by any subscription due up to the date of its taking effect.

9. MEETINGS

(1) The Annual General Meeting shall be held. on the last Tuesday of April each year.

(2) A Special General Meeting of the Club shall be held whenever the Committee of Management think expedient and whenever 10% of members so request, by notice in writing delivered to the Secretary. Notice of every Special and Annual General Meeting shall be kept prominently posted in the club premises for seven days before the meeting and seven days previous notice  published on-line and on the notice board..

(3) All General Meetings of The Club shall be held at the Registered Office of The Club, unless the Committee decide, either generally, or in a particular case, that it shall be held at some other place.

(4) At all General Meetings, the President, Vice President or any other person elected at the meeting, shall preside. 5% of the membership shall form a quorum.

(5) Every member present and not disqualified as mentioned in these rules, shall have one vote' and when the votes are equal,  the President shall have an additional casting vote.

10. OFFICERS

(1) The Club shall have the following Officers:-  President,  Vice-President,  three Trusties, Treasurer, Secretary and a Committee of Management, which shall consist of nine committeemen. The Committee shall annually elect it’s Chairman, Vice Chairman from its own body. The same person shall not be a Treasurer or Secretary and a Trustee of The Club.

(2) All the officers and committeemen shall be over 21 years of age.

(3) Any member nominated for election via a General Meeting must accept the

nomination in writing and must either attend that meeting or submit written-apologies for absence to that meeting. All the Officers and members of the Committee shall be elected. At an Annual or Special General Meeting by a majority of the members present and entitled to vote.

The election (except of Trustees) shall be by ballot.

(a) The President, Vice-President, Trustees, Treasurer and Secretary shall hold office at the pleasure of the Club. The Committeemen shall retire at each Annual General Meeting which shall elect their successors and the retiring Committeemen shall be eligible for re-election.

(5) Any Officer or member of the Committee may be removed by a resolution of a Special General Meeting of the Club.

 (6) In case of any Officer (other than a Trustee) or member of the Committee shall

die, resign, be removed, or become unfit or unable to act, the Committee may appoint at any time a person to fill the vacancy until the next Annual General Meeting, unless the vacancy is previously filled at a Special General Meeting.

(7) No member of the club may stand for the committee if he has been banned from the Club for any reason

11. TRUSTEES

(1) There shall be three Trustees of the Club, who shall be appointed by a resolution of a majority of the members of the club present, and entitled to vote at the Annual General Meeting of The CIub or at a Special General Meeting. They shall continue in Office at the pleasure of the Club, and be removable by resolution at a Special General Meeting thereof.

 (2) In the event of any Trustee dying, resigning, or being removed from of{ice, another shall be appointed as aforesaid to fill the vacancy. Every resolution appointing a Trustee shall be entered on the minutes of the meeting at which he is appointed..

(3) A copy of such resolution signed by such Trustee, shall be forwarded, within 14 days, by the Secretary, to the Registrar of Friendly Societies in the form prescribed by the Treasury Regulations.

12. TREASURER

The Treasurer shal1 continue in office at the pleasure of the club and be removable at a special General Meeting thereof. He shall take charge of the funds of the club which are required for current expenses, and pay all demands when ordered to do so by the Committee of Management.  He shall produce all books, property, documents, and  monies of The Club in his possession, and render a full and clear account at each audit, and also give up all such property, or any part of it, when required by the Committee, Trustees, or a General Meeting of the Club.

13. SECRETARY.

The Secretary shall continue in office at the pleasure of The Club  and be removable at a Special General Meeting thereof. The Secretary shall attend all meetings of the Club and of the Committee of Management; the Secretary shall record correctly the names of the Officers and other members there present, and the minutes of the proceedings, which the Secretary shall transcribe into a book or via some other electronic means and print and keep a copy to be authenticated by the signature of the Chairman of that meeting as the proceedings of that Meeting; the Secretary shall receive proposals for admission to the Club; the Secretary shall at the close of every meeting, or in the case of receipts at other times, forthwith hand over any monies. received by the.Secretary to the Treasurer. The Secretary shall keep on the Club premises a list of the names and addresses of the members of The Club, and a Subscription Book or books in which shall be recorded the payments of such members. The Secretary shall produce all books, property, documents, or monies of the Club in the Secretary’s possession and render a full and clear account at each audit. The Secretary shall summon and give due notice of all meetings of the Club and of the Committee of Management and keep the accounts, documents and papers of The Club in such manner and for such purposes as the Committee of Management may appoint and shall prepare all returns and other documents required  by the provisions of the Friendly Societies Act 1974 or the Treasury Regulations or the Financial Conduct Authority and duly forward them to the Registrar. The Secretary shall be responsible for making application as necessary for the renewal of the Club’s Registration Certificate in accordance with the Licensing Acts.

14. STEWARD AND ASSISTANT STEWARDS.

The Steward and Assistant Stewards shall be appointed and removable by the Committee, which shall fix the terms of their engagement and remuneration. They shall be under the control of the Secretary on behalf of the Committee and shall be answerable to the Secretary on behalf of the Committee. They shall have no authority except such as the Secretary on behalf of the Committee authorises them to exercise.

15. COMMITTEE OF MANAGEMENT

The Committee of Management shall meet for general business as and when required and at least ten times each year. The Chairman, or if he be not present, the Vice-Chairman, shall preside. Any five members shall form a quorum and the Committee shall have full power to superintend and conduct the business of the Club according to the rules of the Committee, and shall in all things act for and in the name of the Club. Every question shall be decided by a majority of votes, and if the votes were equal the Chairman shall have a casting vote in addition to his vote as a member. Any three of the Committee may call a Special Meeting thereof by giving seven clear days notice in writing to the Secretary, but at such Special Meeting no other business than that specified in the notice shall be taken into consideration.

16. ACCOUNTS

The Committee shall cause proper accounts of the Club to be kept by the Secretary in accordance with the requirements of Section 29 of the Friendly Societies Act 1974.

17.INSPECTlON OF BOOKS

(1) The Committee of Management shall cause the books of the Club to be available for the inspection of any member or person having an interest in the funds of the Club, at all reasonable hours at the Registered Office of the Club, or at any place where the books are kept   and it shall be the duty of the Secretary to produce the same accordingly.

(2) It shall be the duty of the Committee to keep a copy of the last annual balance         sheet and of the report of the auditor on the balance sheet always hung up in a conspicuous place at the Registered Office of the Club.

18.AUDIT

(1)The Club shall in each year of account appoint a qualified auditor to audit its Accounts and balance sheet for that year. For the purpose of this rule 'qualified auditor' means a person who is a qualified auditor under Section 36 of the Friendly Societies Act 1974.

(2) Save as provided in paragraph (3) of this rule every appointment of an auditor shall be made by resolution of a general meeting of the Club.

(3) The Committee may appoint an auditor to fill any casual vacancy occurring between general meetings of the Club.

(4) A qualified auditor appointed to audit the accounts and balance sheet of the Club for the preceding year of account (whether by a general meeting or by the Committee) shall be re-appointed as auditor of the Club for the current year of account (whether or not any resolution expressly re-appointing him has been passed) unless

(a) A resolution has been passed at a general meeting of the Club  appointing somebody instead of him or providing expressly that he shall not be re-appointed or

(b)He has given to the Club notice in writing of his unwillingness to be re-appointed or

(c) He is ineligible for appointment as auditor of the Club for the current year of account or

(d)He has ceased to act as auditor of the Club by reason of incapacity.

Provided that a retiring auditor shall not be automatically re-appointed by virtue of this rule if notice of an intended resolution to appoint another person in his place has been given in accordance with paragraph

(5) of this rule and the resolution cannot be proceeded with because of the death, incapacity or ineligibility of that person.

(5) A resolution at a General Meeting of the Club

(i)Appointing another person as auditor in place of a retiring qualified auditor or

(ii)Providing expressly that a retiring auditor shall not be re-appointed and shall not be effective unless notice of the intention to move it has been given to the Club not less that twenty-eight days before the meeting at which it is moved. On receipt by the Club of notice of the intention to move any such resolution the Club shall give notice

of the resolution to the members in accordance with Section 34 of the Friendly

Societies AcL1974. The Club shall also  give such notice to the retiring auditor in

accordance with Section 35 of the Friendly Societies Act 1974 and shall give notice

to the members in accordance with that section of any representations made or

intended to be made by the retiring auditor.

(6) None of the following persons shall be appointed as auditor of the Club.

 (a) An officer or servant of the Club.

 (b) A person who is a partner of or in the employment of or who employs an officer or servant of the Club.

 (c) A Corporate Body can undertake the Audit of the Club on our behalf

(7) The auditor shall in accordance with Section 38 of the Friendly Societies Act l974 make a report to the Club on the accounts examined by him and on the revenue  account or accounts and the balance sheet of the Club for the year of account in respect of which he is appointed.

19. ANNUAL RETURN

(1) Every year before the 1st June,  the Secretary shall send to the Financial Conduct Authority an annual return relating to its affairs for the period required to be included in the return.

The return shall be.made up for the period beginning with the lst January of the year

preceding the year in which the return is required to be sent and ending with the 31st

December then last past. The return must be made in the form prescribed by the Financial Conduct Authority and contain such particulars as may from time to time be required by the form. A copy of the report of the auditor on the accounts and balance sheet contained in the return must be sent with the annual return.

(2) The Secretary shall supply gratuitously to every member or person interested in the funds of the club on application either a copy of the last annual return or a balance sheet or other document duly audited containing the same particulars relating to the affairs of the Club as are contained in the annual return, together with a copy of the report of the auditor on the annual return or his report on the balance sheet or other document supplied in lieu of the annual return.

20. DISPUTES

(1) If any dispute shall arise between any member or person claiming through a member or under the rules, or any person aggrieved who has ceased to be a member, or any person claiming through such person aggrieved and the Club or any 0fficer of the Club it shall be decided by reference to arbitration. Members must inform their intention to use arbitration to the Club's Secretary within 28 days of the dispute.

(2) Five Arbitrators shall be elected  annually by the membership of the Club, at a General-Meeting by a majority of the rnembers present, none of them being directly or Indirectly interested in the funds of the club and in each case of dispute the names of the Arbitrators shall be written on pieces of paper and placed in a box or glass, and the three whose names are first drawn out by the complaining party or someone appointed by him shall be the arbitrators to decide the matter in dispute, in cases of a vacancy or vacancies, other arbitrator or arbitrators shall be elected at a General Meeting.

(3) In this rule, the expression “dispute” includes any dispute arising on the question whether any member or person aggrieved is entitled to be or continue to be a member, but, save as aforesaid, in the case of a person who has ceased to be a member, does not include any dispute other than a dispute on a question between him and The Club or an Officer thereof which arose whilst he was a member and arises  out of his previous membership of The Club.

 21. HOURS OF OPENING AND CLOSING

The permitted hours shall be such as may from time to time be determined by the Committee in accordance with the Licensing Act 2003.

 22. INTRODUCTION OF GUESTS

Any member of the club may personally introduce one friend as a guest, but no person shall be introduced as a guest on more than three occasions in any one quarter. The Guest shall on each occasion be signed in the Guests' Book by the member and the Guest. A member’s guest may be given temporary membership for a maximum of fourteen days on payment of £2-00p.

The following shall not be admitted as guests: -

(1) Persons who have been expelled from membership of the club.

(2) Any person who, in the opinion of the Committee of Management, is not  acceptable as a guest.

Provided that on Friday, Saturday, Sunday and Bank Holiday evenings and such other special occasions as the Committee of Management think fit, any member of the Club may personally introduce his lady as a guest without any restriction on the frequency of such introductions and without the requirement that the Guests' Book should be signed in respect of such introductions. On these occasions a further lady may be introduced. For sporting occasions, visiting guests will be treated as "temporary guests” without charge.

(3) Persons who have applied for Membership and have been refused Membership

(At the discretion of the Committee)

23. SALE OF EXCISABLE ARTICLES AND USE OF GAMING AND LOTTERY

MACHINES

No non-member will be permitted to make use of the Gaming or Lottery Machines. No non- member may be permitted to make payment of any description either directly or indirectly for refreshment supplied to him. Any member of the Club or any officer shall report any breach c this rule To the Secretary.

24. VOLUNTARY DISSOLUTION

The club may be at any time be dissolved by consent of three quarters of the

members, testified by their signatures to an instrument of dissolution in

the form prescribed by the Treasury Regulations.

25. NOTTICES

All summonses and notices shall be deemed to have been served if delivered at or sent by post to the last known address of the member or person for whom they are intended..

26, COPIES OF RULES

The Secretary shall deliver to any person, on demand, a copy of the rules on payment of £1.00

 27. AMENDMENT AND ALTERATION TO RULE

{1) No new rule shall be made, nor shall any rules herein contained, or hereafter to be made, be amended or rescinded, unless with the consent of a majority of the members present at a General Meeting called for that purpose.

(2) No new rule, or amendment of a rule is valid until registered, unless deemed by the F.C.A. to not require registration.

 28.EMERGENCIES .

The Committee of Management shall have power to deal with any matter not provided for in these rules.

29, INTERPRETATION

ln these rules, unless the contrary intention appears;

(1) words in the singular shall include the plural, and words in the plural shall include the singular.

(2) 'The Act' means the Friendly societies Act l974 and any Acts amending or substituted for the same, and for the time being in force.



Register No. 232 W.


Friendly Societies Act


Acknowledgement of Registration of Amendment Rules

The amendment of the rules of

DUNMOW CLUB


 To which this acknowledgement is attached, is this day registered under the Friendly Societies Act

Dated: 24th August 2015

Copy kept

Arbitration Committee

Ian Waker

Barry McLean

Justin Gunfield

Alan O’Donnell

Paul Davis